OpsPilot
Unified business operational tools and intelligence platform for solo founders, micro teams, and SMBs. See your entire business at a glance. AI agents that detect risks, automate workflows, and surface growth opportunities — with your data completely isolated and private.
The Problem
You're running a real business with real customers, real cash flow risk, and real operational complexity. But you're doing it with the operational infrastructure of a side project.
Your data lives in five to ten disconnected tools — QuickBooks, Stripe, Intercom, AWS, HubSpot. To answer a simple question like "which customers have declined usage AND have overdue invoices AND unresolved support tickets," you have to manually check each tool, correlate the data in your head, and hope you didn't miss anyone.
Meanwhile, 10–15 hours per week disappear into operational administration: gathering data, checking status dashboards, reconciling accounts, triaging support tickets, monitoring service health. Hours that should go to product, growth, and customers — but instead go to keeping the lights on.
And the signals you can't see? A customer about to churn. A revenue recovery sitting uncaught in Stripe. An expansion opportunity hiding in the data. An incident escalating across systems. These things exist in your data today. You just can't see them because no single tool has the full picture.
The Solution
OpsPilot connects all your operational data into a unified layer, then deploys AI agents that reason across your entire business to detect risks, automate workflows, and surface decisions that would otherwise require a dedicated operations team.
1. Connect your tools
OpsPilot integrates with the tools you already use — QuickBooks, Xero, Stripe, Intercom, Zendesk, HubSpot, AWS, GitHub, and more. No data migration. No switching systems. Connectors are configured in minutes.
2. Get unified visibility
All your operational data flows into a single, normalized layer. Finance, billing, support, monitoring, sales & marketing — all correlated and queryable from one dashboard. See your entire business at a glance.
3. Deploy AI agents
Domain-specific agents automatically detect cross-domain risks — churn signals, billing failures, cash flow shortfalls, service degradation. Respond to support tickets. Flag overdue invoices. Triage incidents. Generate outreach.
4. Human-in-the-loop control
No autonomous publishing. No black-box decisions. Every agent action is presented for your review and approval. You maintain full control while agents handle the work that would otherwise require hiring an operations team.
Key Features
Integration Marketplace
Pre-built connectors to QuickBooks, Xero, Stripe, Intercom, Zendesk, HubSpot, AWS, GitHub, Slack, and more. Zero migration required — plug in your existing tools and start getting unified intelligence immediately.
Unified Data Layer
Normalized, cross-domain data model ingests and correlates finance, billing, support, monitoring, and sales data into a single operational substrate. Query across domains with a single view.
Domain Agents
AI agents that specialize in accounting, finance, support, billing, monitoring, sales & marketing, and more. They reason across unified data to surface risks, automate workflows, and surface decisions — all with human approval controls.
Cross-Domain Intelligence
Agents correlate signals across domains to answer questions no single tool can: "Which customers have declined usage, overdue invoices, AND unresolved tickets?" (churn risk). Expand opportunities that would otherwise stay hidden.
Data Sovereignty Architecture
Your operational data stays private and never leaves your organization. We achieve this through tenant-isolated storage, embeddings, and agent memory management — with business-sensitive operations routed to self-hosted or zero-retention enterprise models.
Native Modules (Optional)
OpsPilot-built replacements for individual domains — accounting, finance, support, billing, monitoring, HR, sales & marketing — available as optional upgrades when you're ready to consolidate away from standalone tools.
What Agents Can Do
Who It's For
Solo SaaS Founders and Micro Teams
You have real customers, real revenue, and real operational complexity. But you haven't yet justified hiring operations staff. OpsPilot gives you the operational intelligence of a dedicated operations team without the headcount.
SMBs Managing Multiple Tools
You're drowning in standalone tools and context-switching between them. OpsPilot connects them without requiring you to abandon the tools you know and have configured. You get unified intelligence while keeping your existing workflows intact.
Data Privacy-First Organizations
You're concerned about data exposure on a shared platform. OpsPilot's architecture guarantees tenant, or organizational, isolation at the storage, embedding, and LLM context layers. Your operational intelligence never benefits anyone but you.
Stakeholders Who Want Control
You don't want black-box automation. You want AI agents that present decisions for your review and approval. You want to see the reasoning. OpsPilot operates in a human-in-the-loop model where you stay in control.
Why OpsPilot
Integration-First, Not Replacement-First
Unlike Odoo and Holded, which demand you migrate away from your existing tools, OpsPilot connects to the systems you already use — QuickBooks, Stripe, Intercom, HubSpot, and more. You get unified intelligence from day one without data migration, no switching costs, no workflow disruption.
Cross-Domain Intelligence as Core Value
Unlike QuickBooks or HubSpot individually, OpsPilot reasons across all your operational domains simultaneously. The questions you can answer grow exponentially: Which customers have declined usage AND have overdue invoices AND unresolved support tickets? These signals are structurally invisible to any single tool.
Data Isolation as Architecture, Not Policy
Unlike Salesforce Einstein and HubSpot AI, which process user data through shared commercial infrastructure, OpsPilot enforces tenant, or organizational, isolation at the storage, embedding, agent memory, and LLM context layers. Business-sensitive operations route exclusively to self-hosted or zero-retention enterprise models. Your data never trains models that benefit any business but your own.
Compounding Intelligence Over Time
Unlike Zapier, which automates discrete workflows without memory or reasoning, OpsPilot accumulates your operational history and uses it to improve agent decisions. The system gets smarter the longer you use it, detecting patterns in your churn signals, billing behaviors, and seasonal cycles that you've built up over time.
ERP-Grade Scope, Configured in Minutes
Unlike SAP Business One and NetSuite, which require dedicated implementation teams and months of onboarding, OpsPilot is built so a single person on your team can configure it in a session. No consultants. No complex data models. Just connect your tools and start getting operational intelligence immediately.
Want to see how OpsPilot gets built?
OpsPilot is being built in public. Every architectural decision, engineering challenge, and product direction gets documented and shared — so you can follow the journey from idea to production.
Read the OpsPilot blog seriesFrequently Asked Questions
How does OpsPilot keep my data isolated?
OpsPilot enforces data isolation at the architectural level, not just contractually. Every tenant's, or organization's, data is isolated at the storage layer, embedding namespace, agent memory, and LLM context level. Business-sensitive operations (financial decisions, churn predictions) route exclusively to self-hosted open models or enterprise-tier zero-retention services. Your operational intelligence never trains shared models and is never accessible to other platform users.
Do I have to migrate my data out of QuickBooks / Stripe / Intercom / etc.?
No. OpsPilot is integration-first, not replacement-first. You keep all your data in your existing tools and connect them to OpsPilot via pre-built connectors. Data flows into OpsPilot's unified layer in real time, but your source of truth stays wherever it is today — QuickBooks, Stripe, Intercom, etc. You can add OpsPilot as an additional intelligence layer without disrupting your existing workflows.
How long does integration setup take?
Most connectors can be configured in minutes via OAuth or API key authentication. OpsPilot handles the data normalization and mapping automatically. We target setup time under 15 minutes for standard integrations and under an hour for complex configurations.
Can agents act autonomously, or do they always need approval?
OpsPilot operates on a human-in-the-loop continuum. Early on, agents surface recommendations for your review and approval. As trust builds and you see their reliability, you can gradually increase automation. But the default is always approval gates on consequential actions — especially anything involving financial or customer-facing decisions. You're always in control.
What if OpsPilot isn't compatible with a tool I use?
OpsPilot has an open API for third-party integrations. In fact, OpsPilot was conceived as primarily an integration platform and marketplace first. Pre-built connectors cover the dominant platforms (QuickBooks, Xero, Stripe, Intercom, Zendesk, HubSpot, AWS, GitHub, Slack, etc.), and for niche tools, you can build custom connectors or request integrations.
How do agents learn from my data over time?
OpsPilot accumulates your operational history — which customers churned, which billing issues were recovered, which support patterns led to customer escalations. This data is stored in a tenant, or organization, isolated memory that agents use to improve their future recommendations. Over time, agents learn what patterns actually drive outcomes for your business, and their scoring becomes progressively more accurate.
When will OpsPilot launch?
Currently in active development. Waitlist members will get early access and founding member pricing. Expected launch: Q3-Q4 2026.
Is there a free trial?
Yes. Early access beta users will receive a 30-day trial to evaluate OpsPilot with their real operational data and existing tools. Waitlist members get priority access to the beta.
Ready to run your business like an enterprise — without the team?
Join the waitlist to get early access, founding member pricing, and a chance to shape the future of operational intelligence for your business.
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